October 13, 2010
MEMORANDUM
To: User Group Representatives
From: Linda Y. Rihel-Todd, Chief //signed//
Payroll Operations Division
Subject: Electronic Check Conversion
Effective December 1, 2010, the Payroll Operations Division (POD)
will be converting all paper checks received through the mail into electronic
format. Electronic check conversion is a process in which a check is used as a
source of information (check number, account number, and the number that
identifies your financial institution). The information is then used to make a
one-time electronic payment from the account (an electronic fund transfer). The
check itself is not the method of payment.
POD must give notice that the information from the employees
check may be used to make an electronic payment from their account. The notice
is required by the federal law that applies to electronic fund transfers, the
Electronic Fund Transfer Act, and by the Federal Reserve Board's Regulation E.
The following notice will be included in all POD debt letters.
When you provide a check as payment, you authorize us either to
use information from your check to make a one-time electronic fund transfer from
your account or to process the payment as a check transaction.
Privacy Act – A Privacy Act Statement required by 5 U.S.C. § 552a
(e)(3) stating
our authority for soliciting and
collecting theinformation from your check, and explaining the purposes and
routine uses which will be made of your check information, is available by
calling our Payroll Operations Division, Review and Analysis Branch at (303)
969-6379 to obtain a copy by mail.
Furnishing the check information is voluntary, but a decision not to do so may
require youto make payment by some other method.
Once a check is converted to the electronic format, the
transaction will be processed faster than the previous method and the check will
be properly destroyed. If the employee does not wish to participate in the
electronic check conversion process, they will have to pay via payroll
deductions.
Steve Gomez, Associate Director
HR Policy and Accountability
Office of the Secretary
US Department of Transportation
Phone: 202-366-9455
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Substance Abuse Testing
Notification on Revisions to DOT 3910.1D
Pursuant to the Parties’ Collective Bargaining Agreement(s), all substance
testing (drug and alcohol) conducted by the Agency shall be done in accordance
with applicable laws, DOT Order 3910.1 and the Drug and Alcohol Testing Guide.
Effective October 1, 2010, the Department of Transportation updated the 3910.1
to incorporate changes to its policies and procedures concerning drug and
alcohol testing. These changes result from the Department of Health and Human
Services (DHHS) Mandatory Guidelines, as well as changes in the DHHS
implementation date. In addition to DHHS changes, the Order incorporates
additional policy and guidance based on clarifications that the Substance Abuse
Awareness and Testing Office (SAATO) provided. New policies have also been
incorporated to circumvent practices that are not appropriate in the DOT Drug
and Alcohol Testing Program.
Attached for your review is the revised DOT Order 3910.1D and
Notice of Drug Testing.
Should you have any questions or would like to schedule a subsequent briefing,
please feel free to contact me.
Larry Leese
Labor and Employee Relations Specialist, AMH-160
405-954-5577
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